Privacy Policy

Kogetsukai, NFP

Effective Date: 3/1/2026

Kogetsukai, NFP (“Kogetsukai,” “we,” “our,” or “us”) is a charitable and educational nonprofit organization dedicated to the preservation and responsible transmission of traditional Japanese martial arts and cultural practices.

This Privacy Policy explains how we collect, use, and safeguard personal information obtained through our website, registration forms, communications, and participation in activities.

1. Information We Collect

We may collect limited personal information necessary to support participation in training, events, and organizational communications, including:

• • Name
  • Email address
  • Phone number
  • Emergency contact information
  • Age or date of birth (for youth programs)
  • Participation or registration information
  • Waiver acknowledgment
  • Communication preferences
  • We do not intentionally collect unnecessary personal data.
    
    

2. How Information Is Used

Information collected may be used to:

• • Communicate about classes, events, and schedule updates
  • Maintain participation records
  • Manage registrations and attendance
  • Provide safety-related communications
  • Respond to inquiries
  • Maintain internal organizational records
  • Send newsletters or announcements (when subscribed)

We use information solely to support our educational and community mission.

3. Payment Information

Payments may be processed through third-party services (such as PayPal, Zelle, Stripe, or similar providers). Kogetsukai does not store full payment card information.

Users should review the privacy policies of those providers for details regarding payment processing.

4. Information Sharing

Kogetsukai does not sell, rent, or trade personal information.

Information may be shared only when reasonably necessary, including:

• With instructors or volunteers for program coordination

• With governing organizations or federations when required for participation

• With service providers supporting communication or registration tools

• When required by law

5. Data Security

We take reasonable steps to safeguard personal information using administrative, technical, and organizational measures appropriate for a small nonprofit organization.

Organizational communications and records may be maintained using secure cloud-based productivity platforms such as Google Workspace or similar services.

However, no method of transmission or storage is completely secure.

6. Children’s Information

Information regarding minors is collected only with parent or guardian involvement for participation in youth programs such as Rising Moon Warriors.

Parents or guardians may request review or removal of a minor’s information where reasonably possible.

7. Media & Photographs

Photographs or video taken during activities may be used for educational, archival, or community communication purposes as described in participation waivers.

Requests regarding identifiable images may be directed to Kogetsukai.

8. Electronic Communications (Email, SMS, WhatsApp)

Kogetsukai may communicate with participants using email, phone, SMS, or messaging platforms (such as WhatsApp) for scheduling updates, reminders, community coordination, and safety communications.

Participants may opt out of non-essential communications at any time.

9. Website Analytics & Cookies

The Kogetsukai website may use basic analytics tools (such as Google Analytics) and cookies to understand general website usage patterns and improve user experience.

These tools collect aggregated, non-personally identifying information such as page visits and interaction trends.

Users may manage cookie preferences through their browser settings.

10. Donation Records

As a nonprofit organization, Kogetsukai may maintain records of donations for acknowledgment, tax reporting, and internal accounting purposes. Donation records are used solely for organizational administration and are not sold or shared for marketing purposes.

11. Your Choices

You may:

• • Request updates or corrections to your information
  • Request removal from communications
  • Ask questions about how information is used

Requests will be addressed within a reasonable timeframe.

12. External Links

Our website may contain links to external organizations or services. Kogetsukai is not responsible for the privacy practices of those third parties.

13. Policy Updates

This Privacy Policy may be updated periodically. Updated versions will be posted on the Kogetsukai website with a revised effective date.

14. Contact

Questions regarding this Privacy Policy may be directed to:

Kogetsukai, NFP
Email: info@kogetsukai.com

By interacting with Kogetsukai services, forms, or communications, you acknowledge this Privacy Policy.